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Personnel deployment tasks

Personnel deployment consists of the following main tasks:

• Personnel data resource management
• Transfer of target duty schedule from duty scheduling
• Duty editing (recording of special duties, modification of existing duties)
• Long, medium and short-term personnel deployment planning
• Calculation of working times, absences and supplements
• Forwarding of duty data to the operational control centre (AVLC)
• Forwarding of data to the wage accounting system
• Vehicle data resource management
• Vehicle fleet deployment

Performance features

In order to carry out these tasks the personnel deployment system has the following features:

• Freely definable costs for working time, holidays, sickness and other absence times
• Freely definable activity types and allocation purposes
• Freely definable working time regulations for each employee
• Day-specific graphic and tabular duty editing
• Work can be carried out in a matrix display or a daily display
• Planning oriented to roster structure, but roster-less planning is also possible
• Flexible creation of report lists and daily duty schedules in Excel
• Continuous updating of outstanding duties and available drivers
• Deployment suggestion function
• Checking of nightly and weekly rest periods
• Driver vehicle deployment

 

Individual adaptation of personnel deployment

The personnel deployment system is designed in such a way that individual adjustments can be made to meet transport company requirements, mainly using the programming interface.

This program design ensures that the personnel deployment system can be adapted without having to do any programming and that additions/changes to the system can be carried out during operation by the transport company itself.

 

Modular design

The following expansion modules are currently available for personnel deployment.

• Roster structure
• Requested duty schedule
• Driver information
• Vehicle deployment
• Holiday planning

Roster structure

The planned roster and roster creation procedures can differ considerably depending on the orientation of the company (regional/urban).

 
Schematic roster

• Schematic roster creation based on roster groups
• Defined shift sequence as basic roster design for duty rotation (e.g. early shift, day shift, late shift, rest day)
• Drivers are usually rotated daily (other rotation types also possible, e.g. weekly rotation)
• Planning is based on average working time of roster groups

 

Weekly roster

• Roster planning is carried out on the basis of weekly rosters
• Drivers rotate on a weekly basis
• Planning takes place on the basis of average weekly working times, and each day of the week can be planned individually

 

Requested duty plan

The requested duty plan is used in order to take greater consideration of driver requests during deployment.

Defining driver preferences

Since the main focus is on driver preferences in the requested duty plan module, these preferences must first be recorded.

The following preferences exist:

• Day-related preferences
  The driver marks the days on which he would like to take over certain duties on a calendar, and how important it is to him that this request is complied with.
• Higher-order preferences (driver profile)
  Preferences are determined by shift (e.g. early duty, split duty, late duty,?)
  A choice can be made between a block-by-block sequence, forwards rotation or backwards rotation in the duty sequence
  When duty is being coordinated with a partner or colleague it can be determined for each partner whether they have the same time off or whether coordinated duty/reciprocal duty or shared duty is required. Reciprocal duty may be required by partners in order to look after children.

Defining the general conditions

• Special attention is paid to public holidays, since this is when many people like to take time off
   (Christmas, for example)
• Records are kept for long periods so that time taken off on public holidays is granted in a fair way
• The fact that drivers may change their preferences is taken into consideration. Each profile has a
  validity period.

Adherence to defined rules during processing

Driver deployment is calculated using the following rules using these conditions:

• All duty must be planned
• The legal and tariff requirements must be complied with
• The operational requirements must be complied with
• Employee preferences must be complied with to as far as possible, gauged by the request compliance level
• The average request compliance level should be as high as possible
• The request compliance level of the individual drivers should be as low as possible

Product functions

The duty request schedule module therefore relies on being able to record driver requests. This is done using HTML forms at information terminals or via the internet.
Then the optimisation tool is used, which can be deployed as frequently as necessary, which plans the future but takes the past into consideration with regard to duty accounts and requests that have been complied with.

 

Driver information

When personnel deployment is used, modules for extended communication with the drivers are available.

• Browser interface for retrieving duty schedules on information terminals or via the internet
• Browser interface for entering duty requests on information terminals or via the internet

Vehicle deployment

The vehicle deployment module performs the following tasks:

• Create vehicle database
• Long-term deployment of vehicle fleet (vehicle roster or fixed assignment of driver or vehicle)
• Assists the deployment staff in the event of operational problems, vehicle changes, special trips etc. by displaying the vehicles that are available on each day
• Acquisition and preparation of statistical data (actual mileage, refuelling data)
• Day-specific documentation of vehicle deployment (obligation to provide information in the event of an accident etc.)

 

Holiday planning

The holiday planning module assists the processing employee in the recording and management of the drivers? long-term holiday and absence requests. The requests are checked and the processing employees are made aware of conflicts. Bottlenecks in the number of available staff can therefore be detected and avoided at an early stage.
The results of the holiday planning are transferred into the personnel deployment system and can therefore be taken into consideration during deployment.